Spectrum Healthcare Resources has an opportunity for a Secretary at their corporate office in St. Louis, Missouri. The primary responsibilities include:
- Acts as a central office liaison for remote staff
- Maintains and updates online calendars for meetings, report deadlines, and travel
- Provides high volume telephone coverage by answering and directing callers for the organization’s corporate office staff
- Coordinates travel arrangements; prepares and tracks expense reports for the supported staff
- Creates and maintains a variety of tracking reports by gathering information, verifying accuracy of content, and ensuring deadlines are met
- Routes, logs, and maintains files of executed employment and facility agreements, as needed and assigned
- Routes, logs, and maintains pay adjustment and manual check request forms
- Checks, renames files, distributes, and organizes fax files on the assigned fax servers
- Creates, routes, and follow up on expense reports for corporate staff and site employees
- Assists with field staff payroll by collecting and forwarding timesheets to the Payroll Department, distributing checks and following up on any necessary corrections or adjustments, as needed and assigned
- Opens and distributes correspondence, as well as periodically preparing and editing correspondence, to include, but not limited to, mail, FedEx, and UPS shipments
- Performs any additional tasks, as needed and assigned
Job Requirements:
The Position will have the following requirements:
- High school graduate or possess a GED certificate
- Possess at least three to five (3-5) years of administrative/secretarial experience
- Proficiency in various computer applications, e.g. word processing, excel spreadsheet, e-mail, database management and presentation software
- Possess excellent interpersonal and communication skills
- Must be able to prioritize multiple responsibilities and manage a large workload within tight deadlines
- Must be able to exercise independent judgment
- Ability to handle stress
- Ability to handle confidential data
- Ability to adapt to change
- Excellent problem-solving skills
- Excellent communication skills (verbal and written, with an emphasis in grammar)
- Strong commitment to customer service
- Must be procedure and detail oriented, utilize excellent follow up skills, and strive for 100% accuracy
- Superior organizational skills
- Familiarity with modern office equipment, e.g. facsimile, copier, etc.
Company Overview:
Spectrum Healthcare Resources (SHR) was established in 1988 to deliver systems and processes designed to meet the unique needs of Military and VA Health Systems. SHR is a leading organization that provides physician and clinical staffing and management services to United States Military Treatment Facilities, VA clinics and other Federal Agencies through various contracting vehicles. A Joint Commission Health Care Staffing Services firm, SHR is the military staffing division of TeamHealth, a Nationwide organization that serves 850 civilian and military hospitals with a team of 9,600 affiliated health care professionals.
Spectrum Healthcare Resources is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
EOE/Minorities/Women/Disabled/Veterans/Gender Identity/Sexual Orientation
