• Data Entry Specialist - Contracting Department

    Location US-MO
    Posted Date 1 week ago(12/5/2018 12:00 PM)
    Job ID
    2018-14704
    # Positions
    1
    Category
    Corporate - Contract Specialist
  • Job Description

    JOB DESCRIPTION OVERVIEW:

    This position serves as a point of contact for government clients, partners, and internal Spectrum staff with a primary objective of maintaining a timely and accurate Contract Administration Database (CAD) for compliance with contract terms and conditions.

     

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

     

    • Performs a full range of contract administration processes to include the majority of all data entry into CAD, including maintenance
    • Reads and interprets contract documents and specifications
    • Uses knowledge and understanding of the organization’s functions to effectively communicate contract terms and conditions to the rest of the organization
    • Provides guidance to the organization’s employees involved in carrying out the statements of work or requirements, and other staff regarding the contract provisions
    • Facilitates review, obtains approval and processes all award and modification documents in a timely matter
    • Processes all de-obligations ensuring timely approval by the Accounting Department
    • Prepares review documents and participates in semi-annual CAD reviews to ensure employees are properly classified for pay and invoicing purposes
    • QUALIFICATIONS / EXPERIENCE:
    • High School Diploma or GED (Associate/Bachelor degree or some college coursework preferred)
    • Superior organizational skills
    • Proficiency in Microsoft Word and Excel
    • Experience administering government contracts, including GSA schedule contracts preferred
    • Ability to handle stress
    • Must be able to prioritize multiple responsibilities and manage a large workload within tight deadlines
    • Ability to handle confidential data
    • Ability to adapt to change
    • Excellent problem-solving skills
    • Excellent communication and interpersonal skills (verbal and written, with an emphasis in grammar)
    • Strong commitment to customer service
    • Must be procedure and detail oriented, utilize excellent follow up skills, and strive for 100% accuracy
    • Familiarity with modern office equipment, e.g. facsimile, copier, etc.

     

    PHYSICAL / ENVIRONMENTAL DEMANDS:

    • Regular attendance is required
    • Occasional standing/bending
    • Occasional lifting/carrying (25 lbs or less)
    • Moderate to high stress
    • Prolonged sitting
    • Position may require long hours during critical deadlines
    • Prolonged telephone use
    • Prolonged work on a PC/Computer

     

    This position may require manual dexterity and/or frequent use of the computer, telephone, 10-key, calculator, office machines (copier, scanner, and fax) and/or the ability to perform repetitive motions and/or meet production standards to comply with the essential functions. Also, may require physical and/or mental stamina to work overtime, additional hours beyond a regular schedule and/or more than five days per week.

    DISCLAIMER:

    Cooperative, positive, courteous and professional behavior and conduct is an essential function of every position. All employees must be able to work with others beyond giving and receiving instructions. This includes getting along with co-workers, peers and management without exhibiting behavior extremes. Job functions may require personal leadership skills such as conflict resolution, negotiating, instructing, persuading, speaking with others as well as responding appropriately to job performance feedback from the supervisor. Additionally, the information contained in this job description has been designated to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position.

     

     

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